Hints and Tips: Public Speaking

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Fear of public speaking is one of the highest ranking phobias.

Standing up in front of a group of people, whether they are known to you or not, can be incredibly daunting. However, as a business owner, public speaking can be a powerful way of getting across your expertise and an understanding of how your business can help others. Whether it is at a networking event, conference or presenting to a prospective client, how you come across can influence whether people use or recommend your services.

Presenting doesn’t need to be scary. Here are some tips to help you prepare for that big presentation:

 

Prior Preparation and Planning Prevents Poor Performance…

Try to make time to prepare for your presentation. You may well be a ‘seat of the pants’ kind of person, but even those who ‘wing it’ often take time to prepare. Think about the key points you want to get across and the best order to present them.

 

Less is More: content

Your audience is only likely to remember two or three of your key points. If you pack your presentation full of information, your key messages are likely to be lost. Why are you doing this particular presentation? Once you have that clear in your mind, decide what are the three key things you want people to remember and focus on those in your preparation.

 

Less is More: visual aids

If you decide to use visual aids in the form of electronic slides, whiteboard or flipchart keep the information you display to a minimum. As with your content, keep each slide (page) to two or three points. Keep these points short and succinct. Check your spelling and grammar – if that’s not your strong point, ask someone else to check it. There’s nothing more distracting than a typo on a presentation. Don’t be tempted to sneak in all the information you couldn’t cover in your content!

 

Practice Makes Perfect

Whether it’s in front of the mirror, a friendly colleague or family member, try to run through your full presentation ahead of the real thing. Check your timings. Practice with props or visual aids so that you don’t end up fumbling with them on the day.

 

On the Day

Remember that nobody, except for you, knows exactly what you plan to cover. If you miss something out, it is not the end of the world and you definitely don’t need to tell the audience you missed it! And finally, try to relax and enjoy the experience.

Happy New Year – 2018 is here!

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Welcome to 2018!

The first full working week of 2018, how are things going for you?  

Last week whizzed by for me, with an on-site day with one client and an excellent meeting with another, reviewing the past three months and planning for the coming months. My feet barely touched the ground.  Unfortunately, I was suffering with a cold (kindly donated by my nephew over Christmas, he was happy to gift it to me, my Mum and Dad, we have taught him to share well!).

This meant I wasn’t able to join my walking group on Saturday, however, I snuggled up at home and went slightly mad with de-cluttering rooms, updating music on i-tunes, putting the Christmas decorations into the loft and generally filling my recycling bin to the brim.  It felt very therapeutic, almost worth missing the walk!

I also reviewed my categories, which I have blogged about previously and thought it may be helpful to re-share with you, “Must Do”; “Should Do”; “Will Do”!

Must Do: for me, are things that have been outstanding for some time, not necessarily important, though items I would like to complete for my own sanity.

Should Do: are daily or weekly tasks that will be completed regularly and will always be there.  Identified in Outlook, my reminders keep these in hand.

Will Do:  are goals we have set for 2018, to assist Holly and I, in continuing to develop and grow Virtual Angels.

Take a look at your own task list, identify tasks that fit into each category, then book out regular blocks of time in your calendar to tackle them.  January is a great time to review processes and tickling completed items off at the end of the day provides a sense of achievement.

Make this full working week count and take a little time each day to identify and complete some Must, Should and Will Do tasks.  Let me know how much you enjoy ticking them off at the end of the day.

Dead Time – what can you do?

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I’m really busy……………..

People seem to be increasingly busy these days. Increased connectivity keeps us online and tuned in more than we have time out. When you’re on the move, whether traveling for business or between meetings, sometimes it can be frustrating when you have time waiting around. Here’s some ideas of what you can do in those short gaps:

Focus on a small project or task

When I’m travelling on a train, it is often my best time for writing blogs or thinking through a problem I need to solve for a client.  The lack of connectivity and restricted access to distractions makes it perfect thinking time.  Don’t force it though, go with your though flows – sometimes not thinking about something at all will help it come together in your head in the quiet times.

Catch Up

If you’re stuck at an airport, or have an hour to kill before meetings, it can be a great time to clear some of those emails that have been sitting around for a while. It can also be a really good time to read those blog posts or newsletters that looked really interesting when it popped in to your inbox.

Breathe and Take Time Out

Life is busy and actually, sometimes it is good just take some time out.  Whether it’s reading a book, knitting, meditating or taking some form of exercise. Whatever helps you wind down, try to find a way to take that with you when you’re travelling or away from the office going from meeting to meeting.

Tips and Tricks: Gmail Settings (personal or business)

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Today, it’s Google’s turn for our ‘tips and tricks’ spot. Google have a range of apps for business under their GSuite subscription. One of these is Gmail, which is also available free as personal email. Continue reading “Tips and Tricks: Gmail Settings (personal or business)”

The Microsoft solution to a Gmail problem on Apple

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Previously, I’ve written about my dislike of conversation view for emails. Some people love it – I am not one of them. I find it confusing and often miss emails as a consequence. Continue reading “The Microsoft solution to a Gmail problem on Apple”

Take Control of your Emails

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I have recently been running workshops and giving presentations about time management. The question I often get asked is ‘how can I better manage my emails?’.  Unfortunately, there is no magic answer to this question. Emails are generated by others and you will never be able to stop them from emailing you. However, there are some things you can do to take back a little bit of control. Continue reading “Take Control of your Emails”

Searching in Outlook – Part One

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A study conducted by Warwick Business School in 2013 found that we send and receive a staggering 10,000 emails a year. So how do we find that one email that we know we received and filed safely, but just cannot find? Well, if you are using Outlook, there are lots of ways to refine your search so you can find that email.  Here’s the first of two blogs where I show you how you can refine the way you search in Outlook. Continue reading “Searching in Outlook – Part One”